There are several benefits of split Access database. Here they are listed down:. Significantly helps to improve the performance of the database because only the data is sent across the network. As in the non-spilit database, the database objects themselves — tables, queries, forms, reports, macros and modules etc. As only the data is sent across the network, database transactions such as editing of the records are completed more quickly, which makes the data much available to edit.
As users access the back end database by using linked tables, then the chances are automatically gets lesser that intruders can obtain the unauthorized access to the data by stealing the front end database or by posing as an authorized user.
Splitting Access database involves separating the database into two files. One file is the back end database which contains all the tables and data. The second one is the front-end database that contains all other objects like, queries, reports and forms. Thus it means there are several copies of the front end database to get easily distributed with multiple users but only one copy of the back end.
In this way, only the data needs to be sent across the network. But in case of non-split database, all database objects need to be sent across the network that typically results in the slow working experience for the user. So start learning how to split Access Database But before start doing this, keep a proper backup of your database.
As this will help you later in easy restoration of database to its pre-split sate in case you need not to split Access database for any reason. To launch the database splitter wizard firstly you need to check that the Database Tools tab is open on the ribbon. Now click the Access Database option present in the Move Data section. Select a name and location for the data filer and click to the split option. You can easily check out that the split took place correctly or not, by opening both the database files.
All the in-house technician has to do is double-click the installation file. This opens up a lot of long distance opportunities that a developer just couldn't manage as easily with a single database file.
Once the database is in production and running smoothly, clients will want changes and new features -- they almost always do. Knowing that you can develop and implement changes with little to no disruption, management is going to be more inclined to contract you to make those upgrades.
A split database allows multiple developers to link to a backend in a flexible and efficient arrangement. Developing from a single database file would require precise and specific coordination and synchronization.
Developing in a split database frees up resources for actual development rather than management. By splitting a database, you know that all users are accessing the most current data because everyone's accessing the same data. Not only are they all accessing the same data, they can all update it at the same time. That means a change made by one user is almost immediately available to all other users.
Locking may slow things down. Having a backend corrals all the data into a single database file. That means there's only one copy of that data to manage and protect. Changes are immediate and available to all authorized uses. Any administrative duties which are few to none with an Access database are implemented in the backend file, once. A split database allows users in different locations to access the same data. For example, the backend may be on a server at company headquarters in Atlanta, but users from all of the country can access the data via their local systems.
Access databases are prone to corruption. One of the easiest ways to avoid this problem is to implement a split database, which is less prone to corruption. Security in the front end is one way to limit user interference.
However, some users require more flexibility than others and there are always trade-offs. Some applications will require tight front-end security, while others will allow more freedom to tinker. When a user tinkers to the point of destruction, a split database is easier to repair. Rather than bringing the entire application and all its users to a screeching halt, you have only one user who's unable to work, momentarily.
The fix is usually as simple as recopying the front end for the troubled user. Get the key facts on a wide range of technologies, techniques, strategies, and skills with the help of the concise need-to-know lists featured in TechRepublic's 10 Things newsletter, delivered every Friday. Automatically sign up today. Susan Sales Harkins is an IT consultant, specializing in desktop solutions.
Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. Improved Reliability — Splitting the Access database reduces the risk of database corruption, the design minimises the chance of code corruption impacting data.
On a remote desktop security permissions can be set to hide the database files themselves from the individual users or intruders who may only be able to gain access to the front end files. If you save the front end files as an executable only file. Scalability — Access has a limitation of 2GB for the database files. By splitting the database you can use several back end files, each with different sets of tables, to get around this limitation.
If the data or application grows to a point where Access is no longer suitable the data can be moved to a SQL Server database while still using Access for the front end. While there are possibly a number of ways you can structure the database files on a remote desktop server the following approach has proved stable and reliable on the Your Office Anywhere hosted remote desktop platform where each customer has their own dedicated Windows Remote Desktop Server.
A typical structure will look something like this shown below, in this example there are two users called Demo and Demo, each have their own individual front end file.
In this example the files are also in their own discrete folders. Splitting a database is generally very simple although for larger or more complex databases we would suggest talking with the original developer beforehand. This is a fairly high level guide and there are a lot of resources on the Internet discussing this subject in detail. There may also be specific nuances for previous versions of Access.
The most important first step is to make a backup copy of the database file, and only work on the copy. That way the original is untouched and the process is risk free. This approach will also enable you to test the process while the users continue to use the original.
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